Administrative Assistant

Position
Administrative Assistant
Location
Henniker, NH
Experience
5 - 15 years preferred
Skills
Administrative support
Technical writing
Business development

Do you enjoy challenging work and project variety?

Are you interested in applying your technical training and organizational skills to help grow a small company serving the water resource and energy sectors?

If so, Gomez and Sullivan Engineers would like to hear from you.

We are a growing engineering consulting firm with a national reputation for excellence.  We are seeking a motivated individual committed to continuing this tradition.  Our company has an immediate opening for an Administrative Assistant in our Henniker, NH office location.

This position will provide office and technical support for the firm’s principal and staff.  Responsibilities will include general administrative tasks and clerical duties, as well as composing, editing, and printing documents for review and final submittal.  The position requires organizational skills, multi-tasking, and attention to detail, and the ability and desire to learn technical aspects of the firm’s various fields of work.  The successful candidate will have excellent oral and written communications skills as well as computer skills.  A marketing background and/or recruiting experience would be a plus.  Our small-office environment requires a team player attitude and flexibility with a variety of daily tasks.

Our New York and New Hampshire offices comprise a multi-disciplined team of engineers, scientists, technicians, and support staff that promotes close coordination and team building.  The company is employee-focused and encourages an atmosphere of continued learning, exposure to a wide variety of responsibilities, and frequent interaction with the firm’s principals.  We are seeking a committed, detail-oriented individual who will be able to utilize their knowledge, experience, and current software technologies for our clients’ immediate and future projects.

RESPONSIBILITIES

  • Provide primary support to one of the firm’s principals and support all staff as needed
  • Maintain day-to-day office activities by assisting with a variety of general administrative tasks, including, but not limited to: scanning, copying, travel arrangements, expense reports, etc.
  • Compose, proof, edit, format, print, and bind documents, including, but not limited to: correspondence, reports, proposals, materials for publications and presentations, etc.
  • Support the firm’s business development and hiring/recruiting activities
  • Review and mark up contracts
  • Assist with planning and coordinating office events and client and company meetings
  • Assist with answering phones, transferring calls, and relaying messages
  • Assist with basic IT and MS Office support as well as routine maintenance/troubleshooting for office equipment including computers, printers, etc.
  • Other miscellaneous tasks/projects as requested

QUALIFICATIONS

  • Minimum of a bachelor’s degree in the biological or physical sciences or a bachelor’s degree in marketing, communications, or a related field
  • Strong in oral and written communication of technical material
  • 5 to 15 years of experience providing administrative or marketing support
  • Strong aptitude for computers and ability to learn new software and programs
  • Advanced proficiency with Microsoft Office/Office 365 (Word, Excel, Outlook, PowerPoint)
  • Experience with MS SharePoint, Publisher, Project, or Adobe Photoshop and InDesign a plus
  • Advanced writing and editing skills, including technical writing
  • Ability and desire to learn and write about technical aspects of the firm’s various fields of work
  • Ability to work independently with a high level of organization
  • Disposition to manage confidential information
  • Excellent phone and personal skills
  • Marketing background and/or recruiting experience a plus

BENEFITS

Gomez and Sullivan offers a competitive benefits package including medical insurance (cost shared) for all regular full-time employees and their families, long-term disability, sick, vacation, holidays, education assistance programs, plus 401K and profit sharing.  We are a successful business with a firm belief in treating our team of professionals as well as we treat our clients, and we maintain a personable, positive work environment.